Student Data Folders: Making Learning Visible

If you haven’t started using student data folders, it is a tool I highly suggest. These folders are in the hands of the students. They’re tracking and monitoring their own data. Teachers debrief with students after checkpoints and have critical conversations about their growth. Students recognize areas of their own strengths and areas to improve. The folders are the used to transform small group instruction that is designed specifically for their needs.

Data is useless until it impacts the instruction.
If the idea of using data folders sparks your interest after reading this post, I highly recommend the book by John Hattie- Visible Learning for Teachers.


WHAT DATA TO USE:

In reality, I'm sure you could use any forms of data you have- content-based assessments, weekly assessments, progress monitoring, or even state data.  The big ticket item is to locate data that is relevant to reach the goals or your desired outcome.  For me, we needed to make a focus on individual student needs and less whole group instruction.  We have access to a data management system called DMAC.  We use DMAC to generate all of our content-based assessment reports.  After each assessment, we have data at our fingertips in a matter of minutes.  

Here is an image of the reports I generate for each student.  Image provided by DMAC demo.

This data allows us to see the standards in which the student has mastered and the areas in need of assistance.  The reports are color-coded.  If printing in color is an issue for you, black and white copies will work too.  I had to forgo color as well.  

STUDENT-FRIENDLY DATA

Student-friendly data is key.  Not all data is readable for students of elementary age.  The report shown above is very understandable.  Teachers meet with students either one-on-one or in a very small group.  The teacher helps the students understand how the read the chart.  Conversations begin to happen.  

HOW TO GET STARTED:

Background: We are an elementary campus of PK-5.  The data folders are in place for grades 3-5.  However, this will be in place for K-2 as well for next year.  We are departmentalized in grades 3-5.  Small group instruction is built into the master schedule.  PLC meetings are every Wednesday for one hour.  Progress monitoring is scheduled every two weeks for students receiving intervention and remediation.  This is my first year in this school district (Not a new principal, but new to this district.)

  1. Locate the data for which you want to share with your students.
  2. Build a folder for each student.  We are only focusing on reading and math at this time.  I recommend starting small as well.  
  3. Talk to your teachers about this process.  Model how to have a student data conference, if needed.  
  4. Provide assistance in providing targeted interventions for students who have not mastered standards.
  5. Make groups that are flexible or more fluid-like.  This will allow teachers to pull students each day based on the standards that are below proficiency.  

HOW TO MANAGE ALL THE DIFFERENT GROUPS:

Managing all the information and knowing what students all need was the biggest question and concern from my own staff.  I tried to make this easy as well.  DMAC will run a report and generate a list of students who are below proficiency in each standard.  This helps teachers pull students based on their needs.  I know they do not have time to analyze every folder and make their own list.  That is another wonderful part of DMAC.  Most data management systems will do this.  

Image provided by DMAC demo.  


Folder Organization: 

The folders will stay with the teachers and not in the desks, lockers, etc...  Since we are departmentalized and change classes, we decided to have one folder for the reading/ELA teacher and one folder for the math teacher.  Remember, we decided to begin small and work on reading and math at this time.  The file folders are the very inexpensive manilla office folders.  Next year, I plan on making this a school-wide goal as I have always done in my previous districts.  

Tip: 

 I gave my teachers half-day subs so they could use the time to look over the data and make plans for instruction.  This is a lot of information to hand to your teachers.  Be understanding of the time that this takes to do it right.  

NEED DATA FORMS? 

Here are some resources that may assist you in getting started.  These data discussion cards have been a big help to me over the years.  





This data wall (digital version) is a great resource for teachers to group their students.  

DIGITAL DATA

I have a love with Google because we can easily keep up the data for the entire year with a spreadsheet.  We update the data every two weeks. The file is shared with the teachers and intervention staff.    While we are in PLC meetings, we pull up the data with our MacBooks and see the gains of each student.  If you are interested in this Google spreadsheet, click here to make a copy of my file.






FYI: I do not work or have any connections with DMAC.  It is just a data system that my district uses and is beneficial to us.  


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Morale Booster for New Year

Happy New Year to You! I hope you have a great 2018.

I'm excited to share this Make a Wish FREEBIE for January with you. First of all, I know how time-consuming and costly it can be to purchase something every single month. I try and provide low-cost goodies because I'm paying for a lot of these out of my own pocket. I know you are probably doing the same thing too.

We return to school on Monday, January 8th. My staff and I have yet to celebrate the new year together. I'm preparing for that day with this fun idea.

 We plan on sharing a wish for the new year using glitter.  Who doesn't love glitter?  These individual glitter packets from Michaels make this morale-boosting activity easy to prep.


I mean just look at these colorful glitter packets.   They were only $4 each.   To create this fun experience it will only cost me $12.  Like I said, I purchase most the morale-boosters out of my own pocket so $12 is a deal.


 How to Use:

1. Print the Make a Wish card.
2. Attach a glitter packet to the card.
3. Take time to go outside with your staff to make a wish. The staff can pour the glitter packet in the palm of their hands and blow to make a wish.  If they don't like the idea of glitter all on their hands, just sprinkle in the wind.  It's the same idea but a little less messy.
4. Snap a photo and share the fun! Tag me @principalprinciples

I taped the glitter packet on the back of the cards so it is easy to pass out as we go outside.
I found the Washi tape at Michaels too.




Thank you for following Principal Principles. See you in February! If you love the FREEBIE, give me a shout out by sharing your finished product on Instagram, Facebook, and Twitter.



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