Time Saving Tips and Tricks for School Leaders: Part 2

Do you find yourself sending the same email often or replying the same response often?  If so, here is a very quick shortcut that can generate your email in just a few seconds.  


Create an Email Template 

Enable Templates

1.  Open Gmail
2.  At the top right, click Settings > See all Settings
3.  At the top, click Advanced.
4.  In the Templates section, select Enable.
5.  At the bottom, click Save Changes.

You can create up to 50 templates.


Create Templates

1.  Open Gmail and Click Compose.
2.  In the compose window, enter your template text.
3.  Click More > Templates.
4.  Choose an option
    To create a new template, click Save draft as template > Save as new template.
    To change a previously saved template, click Save draft as template and  under Overwrite Template, choose a template and click Save overwrite it.
5.  To send an email, compose your message and click Send.




Insert Templates

1.  Open Gmail and click Compose
2.  Click More > Templates
3.  Insert a template, under Insert Template, choose your saved template to insert in your email.

Here is an example for a meeting request.  Recently, I shared how to create a calendar for viewing and scheduling.  In the email generated below, I shared a link over to my email for them to sign up for a meeting.  




I hope you find these shortcuts fun and helpful!

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